ICJ Nomination & Elections Process


In an effort to broaden the pool of applicants while encouraging more diversity in ICJ leadership positions, the ICJ Ad Hoc Committee for Racial Justice and Executive Committee revised the process for the selection of ICJ Officers, Regional Representatives, and Committee Chairpersons.  

This process is intended to:

  • Establish clearly defined procedures that promote diversity in leadership;
  • Ensure voting members have advance knowledge of candidates and their qualification.

View the responsibilities of Commission leadership roles in the Commissioner Handbook.

The 2021 nomination period closed Friday, September 3, 2021.

Select a role below to expand and view the requirements:

 

Commission Officers: Chair, Vice-Chair, Treasurer (One Year Term)

Advance Nominations Process

  • The nomination period for Chair, Vice-Chair, and Treasurer opens no later than sixty (60) calendar days before the Annual Business Meeting. The National Office will notify the Commission of the nomination period and provide a description of the roles and responsibilities for each position.
  • Only Commissioners & Full-Time Designees are eligible to be nominated and/or to make a nomination.
  • Commissioners/Full-Time Designees may nominate themselves or another eligible member of the Commission. The National Office will contact nominees to advise them of the nomination and determine if they accept the nomination.
  • Interested candidates are invited to submit a cover letter, resume/cv, and a Statement of Interest to the National Office.
  • The Statement of Interest (SOI) should address how the candidate’s goals align with the ICJ Vision, Mission and Values, including racial equity.  The SOI should be approximately 100-500 words in length, although longer statements will not be excluded.  Questions to address include: 
    • Why are you running?
    • How does your candidacy align with the ICJ Vision, Mission, Values, and emphasis on racial equity?
  • The National Office will compile and submit all nominee documentation to Commissioners no later than thirty (30) calendar days before the Annual Business Meeting.

Annual Business Meeting Process

  • Regions will review the elections process and candidates.
  • Regions will not vote to nominate candidates.
  • Though advance nominations are encouraged, nominations from the floor will be accepted during the General Session.
  • During the General Session, each candidate will address the Commission prior to voting for five (5) minutes or less.  This reduces the need for person-to-person campaigning.
  • Voting is conducted electronically by anonymous ballot, without the ability to write-in a candidate.
Regional Representatives (Two Year Terms)

Advance Nominations Process

  • The nomination period for Regional Representative in an election year opens no later than sixty (60) calendar days before the Annual Business Meeting. The National Office will notify the Commission of the nomination period and provide a description of the roles and responsibilities for the position.
  • Only Commissioners & Full-Time Designees are eligible to be nominated.
  • Candidates may nominate themselves or another eligible member of their region. The National Office will contact nominees to determine if they accept the nomination.
  • Interested candidates are invited to submit a cover letter, resume/cv, and a Statement of Interest.
  • The Statement of Interest (SOI) should address how the candidate’s goals align with the ICJ Vision, Mission and Values, including racial equity.  The SOI should be approximately 100-500 words in length, although longer statements will not be excluded.  Questions to address include: 
    • Why are you running?
    • How does your candidacy align with the ICJ Vision, Mission, Values, and emphasis on racial equity?
  • The National Office will compile and submit all nominee documentation to Commissioners no later than thirty (30) calendar days before the Annual Business Meeting.

Annual Business Meeting Process

  • Regional Representatives (RR) generally lead Region Meetings, including elections, at the Annual Business Meeting.  However, if a RR leads an election in which s/he is nominated, it can raise concerns about conflict of interest.  Therefore, according to Robert’s Rules,
    • If a RR is nominated, s/he will announce whether s/he accepts nomination.
    • If the RR accepts the nomination, then the RR must recuse him/herself.
      • The RR will identify an alternate to lead the election though the alternate cannot be a nominee or nominator for the position being discussed.  Options include: an alternate RR, current Commission Officer, or National Office staff.
    • During the Regional Meeting, candidates will have up to five (5) minutes to address the region prior to voting.
    • If there is only one (1) candidate for a position, no vote is necessary.  The RR will affirm the candidate has been elected by acclamation.
    • If there is more than one (1) candidate, a vote will be conducted.
      • When the meeting is face-to-face, voting is conducted by paper ballot.
      • When the meeting is conducted virtually, voting is conducted electronically by anonymous ballot without the ability to write-in a candidate.
Committee Chairpersons (One Year Term)
  • Commission members who are interested in pursuing a chairperson position for one of the Commission’s existing committees shall express their interest, in writing, to the National Office no later than sixty (60) days prior to the Annual Business Meeting.
  • Only Commissioners & Full-Time Designees are eligible to serve as a chairperson.
  • Committees currently include: Compliance, Finance, Information Technology, Rules, and Training, Education, and Public Relations.
  • The National Office will compile the relevant information and submit it to the recently elected officers.
  • The Commission Chair will consider the submissions received prior to the Annual Business Meeting when appointing the committee chairpersons.